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The Way Out Prison Ministry

Cleveland, OH

Part-Time Ministry Position
OH, Cleveland - THE WAY OUT MINISTRY Image Shadow
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Tasks done as Bookkeeper:

  1. Maintain Quickbooks records. Adjust chart of accounts as needed.
    • We use the account class functionality to track donations and expenses by category.
    • We “restarted” the books 1/1/2017 in order to clean up some messy records and simplify the chart of accounts.
  2. Process all journal entries- receipts, payables, other.
    • May recurring bills are on auto pay via ACH transfer or debit card charge.
    • Electronic invoices and deposit records are saved electronically.
  3. Pay bills.
    • We determine to pay approved bills within 2 days of receipt.
    • Notify Jim of all checks processed/mailed.
  4. Process payroll on Ministry Works website. (Coordinate with Peter.)
    • Training videos: mw19
    • Payroll must be entered by noon of the date listed on the payroll calendar. (I typically enter it the evening/night before.
    • Ministry Works files all reports with state/federal agencies.
  5. Monitor bank balances and transfer funds as appropriate.
    • We try to maintain a checking balance roughly between $4,000 and $6,000 without making multiple transfers in a month.
  6. Retrieve bank statements and reconcile bank accounts monthly.
    • Send Jim a copy of completed reconciliations and check register.
  7. Create/distribute monthly reports.
    • YTD Income statement with comparison to current budget and prior YTD.
    • Balance sheet with updated record of designated activity/balances.

Time required:

  • A typical week requires 2-3hours of time.
  • Month end reconciliations and report preparation usually takes an additional 2 hours.


Comprehensive knowledge of QuickBooks. Bonded




April 30, 2019


Chaplain Jim Wilcox
P.O. Box 5176
Akron, OH 44334
[email protected]

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